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How much would you save?

We’ve created a very simple way to calculate how much using Liberty Flexible Workspace might save your company versus a traditional office lease.

Please note: All fields must be completed. If the field is not applicable add 0. ‘sqm’ is used for square metre/m2. We round up numbers to make it visually tidy. Once completed we will display our commentary on the methodology of calculation.

First tell us your space requirements sqm

How many people will the open plan office need to accommodate?
? Enter the number of people, we’ll then use 5sqm per person. If you want more sqm per person add more people to increase the sqm.
People
How many staff require single occupancy offices?
? We add 12sqm per office. 12sqm is a good-sized management office.
People
Boardroom for how many people?
? We add 3sqm per person for a standard boardroom configuration.
People
How many hours per day on average will you use this room?
? Monday to Friday – in normal office hours
Hours
Meeting room for how many people?
? We add 3sqm per person for a standard boardroom configuration.
People
How many hours per day on average will you use this room?
? Monday to Friday – in normal office hours.
Hours
Additional Meeting rooms
? We add 3sqm per person. Click on 'Add Room' to add more and 'Remove Room' if you want to remove.
Total No. of people at start of lease
What additional headcount are you expecting to add over the first year?
? We add 5sqm per person.
People

Communal Space Requirements
What size reception/waiting area do you need?
? A one person reception with a 3 person waiting area would be a minimum of 20sqm.
sqm
What size kitchen area do you need?
? A small kitchen would be 10sqm.
sqm
What size breakout area do you need?
? We suggest 3sqm per person in the area at one time.
sqm
What size printer area do you need?
? A small area would be 10sqm.
sqm
What size Communications/IT room do you need?
? A small area would be 10sqm.
sqm
What size storage room do you need?
? A small area would be 10sqm.
sqm
Sub Total
Circulation space
? We automatically add 20% for corridors, space between desks etc.
Total Space Required (sqm)

Set Up Costs $

How much will you spend on general fitout per sqm?
? To build a few offices, a meeting room and a boardroom together with installing a kitchen and cabling/IT will normally cost at least $750 per sqm.
$
How much will you spend on office furniture per person?
? A commercial-grade workstation including desk, chair, pedestal and filing will cost a minimum of $1000 per person.
$
How much will you spend on meeting room furniture?
? A commercial grade boardroom table and chairs for 8-12 people will cost at least $3000. Smaller meeting rooms should be approximately 50% of a boardroom.
$
How much will you spend on Reception area furniture?
? A reception desk, sofa, TV, coffee table – around $10,000.
$
How much will you spend on Audio-visual equipment?
? Boardroom TVs, projection, zoom capabilities, speakers and microphones will cost $5-10,000 per meeting / boardroom.
$
How much will you spend on a telephone system?
? A basic system will cost around $5000+ installed.
$
How much will you spend on server/communication room?
? A purpose-built communications room with separate 24/7 climate control, USP battery back-up and cabling to the workstations and reception will cost a minimum of $20,000.
$
How much will you spend on other equipment?
? A coffee machine and multi-function printer / scanner device will cost a minimum of $5000.
$
How much will you spend on legal fees?
? It will cost at least $5000 to get a conventional lease properly reviewed.
$
How much will you spend on Make Good Fund?
? $200 per sqm is the cost of a basic requirement for you to return the space back to new at the end of a lease – unless you get this obligation removed it is good practice to create a sinking fund.
$
What is the term of lease in months?
Total Capital Costs
Annual Capital Cost Amortised ($)

On-going Costs $

Location (Select CBD or Suburban location)
What is the quoted rent per sqm?
? Before any incentives are given.
$
Assumed market incentive deduction
? If CBD location selected we deduct 45%, if Suburban 30%. This includes rent free period, fit out contribution or rental discount across the term from the landlord.
Effective Net Rent
? The ‘quoted rent’ minus the incentive/s.
What are the Variable Outgoings per sqm?
? This is your proportionate cost of operating the building which will be charged by the landlord. For example, most CBD office tower leases recover between $120 and $180 per sqm per annum from tenants.
$
Cleaning per sqm?
? This is normally organised by a landlord, if you arrange your own cleaning contractor the cost will normally be around $20 - 40 per sqm per annum.
$
Utilities per sqm?
? The cost of electricity etc will normally equate to $35 per sqm per annum.
$
Repairs & Maintenance per month?
? Consider the cost of paying for trades such as plumbing, electricians, air-conditioning maintenance.
$
Equipment Maintenance per month?
? Consider the cost of paying for call outs and maintenance contracts for Zip water filter, printers, dishwashers, coffee machines etc.,
$
Internet Line Rental per month?
? The cost of a 50mb line on a 36-month agreement will be circa $1000 per month, if your term is less then a large installation fee normally applies.
$
Sundries per month?
? Consider the cost of paying for coffee, tea, milk, plants each month.
$
Office Manager / Receptionist Salary?
? A combined role to cover general office admin, facilities management and reception duties would be around $60,000 – 85,000 per annum. If part-time enter a pro-rata amount.
$
Total Occupation Costs ($)
Please enter all the required values, confirm whether you have entered correct data and try again.

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Annual saving of using Liberty Flexible Workspaces.





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    Calculation Methodology

    The ‘Annual Saving’ is arrived at by calculating the difference in a business’ annual cost per head using the traditional process and using the Liberty Flexible Workspaces cost per head solution.

    We calculate the ‘traditional annual cost per head’ as follows:

    1. We calculate the ‘space required’ to inform set up costs and occupational costs
    2. We calculate ‘set up costs’
    3. We divide the ‘total set up costs’ by the number of months in the lease
    4. We divide that by the number of people, and multiply by 12 to arrive at an ‘annual set up cost per head’
    5. We then divide that by 12 to get a ‘set up monthly cost per head’
    6. We also add up all the annual occupational costs and divide by the number of people to arrive at an ‘annual occupational cost per head’
    7. The ‘annual occupational cost per head’ is divided by 12 to reach an ‘occupational monthly cost per head’
    8. We add together the ‘set up monthly cost per head’ with the ‘occupational monthly cost per head’ to a subtotal ‘total monthly cost per head’
    9. We multiply this ‘total monthly cost per head’ by the number of people to calculate a ‘total monthly cost’
    10. We multiply the ‘total monthly cost’ total by 12 to arrive at a ‘traditional’ Total Annual Cost

    The Liberty costs are calculated by multiplying the cost of licensing a workstation per month by the number of workstations required and adding the number of hours meeting rooms are used per month by an hourly rate.

    This monthly amount is multiplied by 12 to give a Liberty ‘total annual cost’.

    The variance is the difference between the two totals.